ISO Information and documentation — Records management is an international standard documentation – Records management – Part 1: Concepts and principles; ISO/TR – Information and documentation – Records. ISO TR Information and Documentation – Records Management – Part 2: Guidelines. ISO. Second edition. Reference number Permission can be requested from either ISO at the address below or ISO’s member body in the.
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The Standard is not a compliance tool, and contains no auditable requirements.
ISO Records management standard updated
Machine learning, artificial intelligence are utilising massive volumes of data to train themselves to take over work and decision making formerly executed by people and organisations.
Rather, our preference was to develop a normative statement of what the work of keeping records isand leave tests of quality or compliance to local or industry standards-setting bodies. The Editorial Group was, inalso cognizant of the need to develop something that would last. Principles [v] At the time of writing, the work in the ISO Committee TC46 SC11 on systems design and implementation is taking the form of a revision to the three ISO Information and documentation — Principles and functional requirements for records in electronic office environments Standards Share this: This was a sobering thought, given the exponential rate of technological innovation that we are currently experiencing.
The Standard does not specify an audience. Recordkeeping professionals have a unique and incredibly valuable set of understandings, but our message has often become lost amidst 1589-2 prescriptive or unhelpful, checklist-obsessed attempts to present them.
In my own career, ISO and its Australian parent, AShad provided the foundation for almost everything I did as a recordkeeping 1549-2, trainer and policy maker. After a long and occasionally painful development process, bywe had arrived at a revised version of the Standard which was endorsed by our colleagues and published by ISO. Several of us in the Editorial 154489-2 also argued strongly for a records continuum-inspired standard, in which the keeping of records is a continuous activity for a variety of reasons and with a variety of users than should be considered outside of constraints of time, place and custody.
This decision was taken in part to 154892- that it would not be perceived as only having relevance to recordkeeping professionals working in particular contexts — records managers, archivists or other — helping us to reach our continuum-thinking aspirations for the document.
Where does is fit into this picture? This was the central standard in a suite of products on recordkeeping that had grown up in its wake since the issue of ISO 1589-2 It had been twelve years since the issue of the first edition. You are commenting using your Twitter account. We decided that rather than additionally specifying a systems design and implementation methodology in the new version, we would leave this to local or industry preferences, and would look at opportunities for other products in the ISO suite of records products to offer extra advice [v].
As we know in Australia, done regularly, the data that this type of appraisal gathers is essential to a properly functioning program for making and managing records — in any environment.
It had been formally adopted by over 50 nations and translated into 15 sio. What we need is to make more open minded approaches to the people we need to work with technologists in particular to build innovative solutions to recordkeeping problems, and to offer value to our employers and communities through our work of understanding changing recordkeeping needs.
However, for recordkeepers as a profession, it is crunch time. In this world, the analytical skills of understanding context and deciding how we want to create records in the first place, or how lso make decisions about their management at critical points such as systems migrations, are vital.
Also available as a preprint at: We thought that if the previous time lapse between editions was anything to go by, this new version could potentially remain in place up to the year We intentionally avoided certain things in the revised Standard, 14589-2 order to best achieve some of the goals we set for ourselves at the start.
This kind of strategic, proactive approach is particularly valuable for prioritizing work on the design of systems and services where there are recordkeeping needs, and to dealing with the volume and complexity of digital records.
Often throughout the development process, we stopped to remind ourselves to think of records as data, whether structured to non-structured, along with their contextualising metadata, which also serves as a management tool over time. It was, and is, therefore necessary to explicitly remind users of the Standard that rather than being only about the selection of records for permanent retention as archives, it is broadened to being an analysis of business, requirements and risk to help make a wide variety of decisions about records.
ISO 15489. Records management standard updated
Skip to content Cassie Findlay. You are commenting using your WordPress. By Thomas Wolf, http: Complex tools and robots once only available to high tech industries and governments are available to people in their homes.
In that time, a few attempts to do this revision had been mounted, only to collapse, perhaps under the weight of expectations.
Indeed in this journal inmy Recordkeeping Roundtable colleagues and I made the case that our professional methods are not coping with the scale and complexity of contemporary recordkeeping challenges and that we are in danger of losing sight of what distinguishes our work from that of other kindred professionals [ii].
In some countries, the transition to digital business is still in early stages, and in these cases, reassurance must be given that while the new Standard is digital in mindset, it is still entirely applicable in paper ios or hybrid environments. As I stress in presentations that I have delivered on the new Standard, the unfamiliarity of some of the ideas we present, and concerns about leaving behind some of ido old methods can be challenging.
Decentralised protocols and technologies are introducing trust models based on computation, removing the need for authorities who authenticate transactions between parties. Expectations for information security and privacy were also becoming increasingly significant to stakeholders 1489-2 both within and outside of organizational boundaries.
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You are commenting using your Facebook account. Without embracing innovation and focusing on the special contributions that we make to accountable, efficient business, now and in the long term, we will simply slide into irrelevance.
What form will the recordkeeping professional of the future take? Clear and informative explanation of what we have done in reviewing the core standard for recordkeeping. In other countries, our use of the term appraisal requires additional explanation and selling of the benefits of the kind of work we describe. In the revised ISO The revised Standard places a strong emphasis on appraisal as the most important tool to achieve appropriate and effective recordkeeping.
Indeed, as the Project Lead for the working group, I found myself on the receiving end of a few pointed remarks at that meeting about the grave importance of our work, and the scrutiny that its progress would accordingly be put under. A new ISO Working Group has been formed to describe how to go about appraisal work for managing records, to further promote this new understanding for the international audience.
We understood that our expertise is essential in a connected and information abundant world, with ixo and access at the heart of our contribution. Since its release inI have observed that reaction to the Standard has been an interesting mix of curiosity, positivity and, occasionally, confusion.
Hi Cassie, great article! This was one of the most contentious matters under discussion in the Working Group.
Thank you for this! It describes the core work that supports the creation and management of records to meet compliance, business and societal requirements, and explains how to deal effectively and accountably with changes to these, over time.