Find the most up-to-date version of AR at Engineering THE ARMY RECORDS INFORMATION MANAGEMENT SYSTEM (ARIMS). identified, maintained, and disposed of according to AR Policy and procedures for implementing AR throughout the Army.
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However for guidance purposes, the following procedures have been extracted from the successful collection processes used by U.
Records shipped to WNRC will only be accepted if all transfer procedures are properly followed see above link. Electronic records received or transmitted will be provided in the format in 25-40-02 they were saved. Units should also preserve files not listed in this table that document unit activities. This area should be staffed and equipped to process both electronic and hardcopy records received from units down 25–400-2.
In that area of responsibility AORthe combatant commanders realized the importance of documenting operations. Functional Area File Description Send the following records to: This table does not list all files that units should maintain. Process and transmit personnel records in accordance with personnel prescribing directives. Missing records during Operation Desert Storm resulted in the Army spending millions of dollars for record reconstruction.
Commanders of units down to separate company level that are deployed in contingency operations will manage and supervise operational recordkeeping systems in their commands. The list of file numbers in Annex A is not all-inclusive. Other unclassified records may be attached to an e-mail and sent to the same address. Visual information records still and motion will be sent to director, U.
Classified records may be attached to an e-mail and sent classified e-mail. If emergency destruction of records is 25–400-2, a list of those records and the inclusive dates of each will be compiled to the extent possible 25400-2 sent ad U.
To ensure records from the AOR are collected and properly prepared for transfer to continental U.
The guide provides instructions for the creation and preservation of records in units and parts of units deployed for combat, emergency, and special operations both singly and as part of a task force. Do not “over-classify” records.
Army Publishing Directorate
Deployed units will be provided copies of the Quick Reference guide outlining requirements for specific and minimum records creation, preservation, collection, and transfer. Inpatient, fetal monitoring strips, and extended ambulatory records for fixed medical facilities.
Recordkeeping requirements during contingency operations are governed by the same laws and regulations as recordkeeping during peacetime or while in garrison. Please contact conops conus. This guide applies to all records regardless of media, e. ARparagraph g states commanders of the Army component combatant commands will “integrate records management support into operational plans for the collection and transfer of records created by deployed units in contingency operations per AR Enter Your Email Address.
Annex A contains a list of specific records to be created, maintained, and transferred. From time to time organizations such as Center for Army Lessons Learned and military history detachments will visit deployed units to collect copies of records.
Approval by the archivist is legal authority for the retention and disposal of all Army records. This excerpt from DA Pam provides guidance and procedures for setting up a successful collection process for operational records. Command reports, special reports, maps and overlays, and incident reports. Outpatient field medical file including DD ; DD ; standard forms SFs, and ; and other medical reports.
A reminder of these responsibilities is dispatched via message from the AOC at the beginning of a contingency operation. Do not give these organizations the record copy of information to be preserved. Send the following records to: The Army must be able to research the location and activities of units and Soldiers involved in combat or contingency operations. Commanders of deployed units will designate a point of contact, a records at RCfor 25-4000-2 monthly collection and transfer of records created in 25-40-2 units in accordance with processes established by the commander directing the overall operation.
Procedures and processes for collecting records during a contingency operation are the combatant commander’s responsibility and generally left to his direction. Mail classified records double wrapped by registered official mail. The records specified in this guide provide wr rights and interest information for Soldiers and veterans.
This guide applies to all Army forces that are deployed or engaged in operational missions. Sign In Sign Out. Center for Army Lessons Learned: The designated contact will establish the processes for the collection and transfer of unit records.
CALL Handbook Commander’s Guide to Operational Records and Data Collection
At a minimum, take records with you to home station upon redeployment or ship to home station prior to redeployment. Put the name of the operation in the subject line. Units providing medical care will transmit these records in accordance with medical prescribing directives.
They supported and directed the effort through all staff elements and through the ranks, down to the unit level. Transmit unclassified e-mail to be preserved as a record to conops conus. General Information Chapter 2.
32 CFR Appendix A to Part 518, References
Army records may be destroyed only if capture by a foreign power appears imminent. If this is not possible, a simple cover sheet can be used ad handwritten or typed giving the unit’s full name qr address, unit identification code, unit point of contact information, name of task force, name of operation, inclusive dates of the records, and a list of the records in the shipment.
Without properly documenting contingency operations, the Army as an institution risks losing important portions of its history; can lose the ability to formulate lessons learned; and, most importantly, can fail to protect the rights and interests of the individual Soldiers 25-4000-2 civilians deployed.
Daily staff journal and tactical operations center log with coordinates of locations and events. The record copy will be handled in accordance with these instructions and AR